How to Disable Copilot in Microsoft Word: A Complete Guide

One of the fresh new touches in Windows 11—and a point of significant publicity for Microsoft—is Copilot, Microsoft's AI assistant designed to make our lives more productive and efficient. Copilot, however, doesn't stop at the operating system; it digs deeper, finding its way into various Microsoft 365 applications, including the iconic Word. Picture this: you're crafting an important document, and Copilot pops up, eager to predict your next sentence or "assist" with tasks you didn’t even ask for.
Is Copilot helpful? Sure, for some. But for many, its omnipresence can become a persistent annoyance, like that one friend who shows up uninvited but insists they’re there to "help." If you’re someone who'd instead write uninterrupted without AI's watchful eye, you'll be glad to know that there are ways to bid farewell to Copilot in Word, whether temporarily or permanently.
Let’s dive into the how-tos, the tech behind it, and what turning it off means for your overall Microsoft 365 experience.

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Copilot: Love It or Leave It?​

Before we jump into the technical bits, let’s quickly understand what Copilot does in Word. It’s like having a colleague over your shoulder, trying to assist by suggesting text completions, summarizing your content, and providing formatting tips. Handy? Absolutely—for some users.
But let’s face it: not all users need or want AI to interrupt their creative flow. Others point out privacy concerns tied to AI assistants analyzing their documents. Thankfully, Microsoft has heard these concerns and offers ways to manage Copilot's behavior—or silence it entirely.

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The Easy Option: Disabling Copilot on Updated Software​

If you’re working on an updated version of Microsoft Word as of January 16, 2025, things just got significantly easier. Microsoft has introduced a one-click option for disabling Copilot in their version updates:

• Version for Windows: 2412
• Version for Mac: 16.93

Here’s how to turn off Copilot if you're running the latest version of Word:

For Windows Users:​

• Open Microsoft Word.
• Click on File in the top menu.
• Select Options from the left-hand sidebar.
• In the dialog box that appears, locate the Copilot section in the sidebar.
• Click on it and find the checkbox labeled Enable Copilot.
• Simply uncheck this box, click OK, and restart Word.

For Mac Users:​

• Open Word and head to the app's main menu.
• Click Preferences.
• Navigate to Authoring and Proofing Tools and select Copilot.
• Uncheck the Enable Copilot checkbox, restart Word, and voilà!

It’s as painless as disabling the Wi-Fi when you don’t want to be distracted.

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What if You’re Running an Older Version of Word?​

Not everyone’s software is up-to-date, due to either corporate IT policies or personal preferences. If you're using an older version of Word that doesn’t have the "Enable Copilot" checkbox, you’ll need to get a bit more creative. Enter Microsoft's Privacy Settings to the rescue!
Disabling Copilot in this manner means you’ll lose access to some of Word’s "connected experiences," including text predictions, dictation, and translation. But if you’re resolute about escaping Copilot, here’s what to do:

For Windows Users:​

• Open any Microsoft 365 app (Word, PowerPoint, etc.).
• Click File > Account > Account Privacy > Manage Settings.
• Under the Connected Experiences section, locate the checkbox labeled Turn on experiences that analyze your content.
• Uncheck that box, close the window, and restart your 365 apps.

For Mac Users:​

• Open a Microsoft 365 app and navigate to Preferences.
• Click Personal Settings > Privacy.
• Go to Connected Experiences, then select Manage Connected Experiences.
• Find the related checkbox to disable content-analyzing features and turn it off.

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Tech Talk: What Are "Connected Experiences"?​

Copilot and its AI-powered siblings are part of what Microsoft calls "Connected Experiences." These features rely on cloud-based machine learning and require sending snippets of your content to Microsoft’s servers to process AI predictions or formatting recommendations. It’s incredibly dynamic technology, but one that understandably raises eyebrows for users concerned about security and privacy.
When you disable this setting, you’re halting the traffic of your data to Microsoft’s servers, effectively pulling the plug on Copilot along with any other services requiring such analysis. So, while this is a broader approach, it has far-reaching implications beyond just saying goodbye to Copilot.

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To Update or Not to Update?​

You might be wondering: why not just update Word and use the dedicated toggle? Fair question. The answer boils down to system requirements and user preferences. For instance:

• Updating to newer versions might require extra permissions in certain corporate environments.
• You could be managing a smaller device with limited storage or dealing with compatibility issues.
• Some folks simply like the older interface better!

If you CAN update, we recommend it—it’s simply easier to deal with Copilot and similar features when you’re on the latest version.

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The Bigger Picture: Privacy, AI, and You​

Your choice to disable Copilot isn’t just about personal preference—it ties into a much larger debate about AI integration in productivity tools. Microsoft’s bet on AI is part of their vision for the future of work, but it’s also a reminder of the tug-of-war between user autonomy and tech evolution.
Here are some broader implications to consider:

• Data Privacy: Tools like Copilot rely heavily on cloud processing. The fewer features enabled, the less data gets sent to Microsoft's servers.
• Functionality Trade-offs: Disabling Connected Experiences cuts both ways—you gain a clutter-free workspace but lose capabilities like translation or real-time collaboration suggestions.
• Control Over Productivity: Sometimes, all we need is simplicity—a good, old-fashioned Word processor without extra frills.

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Final Words​

Whether you’re a fan of AI assistants or their biggest critic, having the choice to opt out is vital. Thankfully, Microsoft has created multiple avenues to hand you back control over your workflow.
If Copilot crams down on your workspace, now you know exactly how to banish it for good—on both Windows and Mac devices. So go ahead, reclaim your digital desk, and let Word do what it does best: help you craft exceptional documents, no interference required.
Got experiences with Copilot or ideas to share? Drop a comment on the forum and let’s discuss!

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Source: SlashGear How To Turn Off Copilot In Microsoft Word - SlashGear

 

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Microsoft’s integration of Copilot into Word signifies a new era of AI-supported productivity—but not every user is sold on letting an algorithm assist in every keystroke. While Copilot can streamline writing tasks, draft essays, correct errors, and even spark new ideas, it has also raised concerns among users who are wary of AI interference in creative processes or uncomfortable with potential privacy implications. For those who prefer a more hands-on, human touch to their document creation, disabling Copilot is a straightforward process.

The Evolution of AI in Microsoft Word​

In January, Microsoft began rolling out Copilot for Microsoft 365 subscribers, including those on Personal and Family plans. With its integration, the tech giant entered the AI arena headfirst, wanting to stay ahead of the curve. By adding a smart assistant in Word, Microsoft aimed to offer users an innovative way to boost their productivity and creativity. However, this approach hasn’t resonated with everyone.
Many professional writers, privacy advocates, and creative enthusiasts have expressed ethical dilemmas about letting an AI analyze and aid in generating content. Critics argue that such assistance can dilute the authenticity of a writer’s voice and introduce unintended biases. Moreover, the added $3.99 fee per month for accessing Copilot on certain subscription tiers represents an extra cost that some may find unnecessary.
For Windows users, particularly those managing content on Windows 11 devices, the option to disable Copilot means you can decide for yourself whether or not to embrace this AI innovation. Whether your priority is maintaining creative control or safeguarding your personal content, the choice lies in your hands.

Why You Might Consider Disabling Copilot​

Before diving into the “how-to,” it’s worth exploring the reasons behind the decision to disable Copilot:

• Preserving Creative Integrity: Some writers and creative professionals fear that AI suggestions may inadvertently overshadow their unique style.
• Privacy Concerns: With Copilot analyzing your content to provide suggestions, there’s a perception of compromising privacy. Users may prefer to keep their data on their own device.
• Avoiding Additional Charges: The upgrade to a Copilot-enabled plan introduces an extra fee. If you’re not interested in AI assistance, switching to the Microsoft 365 Classic plan can save money.
• Simpler User Interface: For those who value a minimalistic approach, removing extra features can help maintain an uncluttered workspace.
• Performance Considerations: On systems with limited resources, disabling background AI processes can potentially free up performance power for your core tasks.

Disabling Copilot Directly in Microsoft Word​

If you’re ready to take control over your writing environment, follow these simple steps to disable Copilot within Microsoft Word:

• Launch the Microsoft Word App: Start by opening Word on your PC.
• Access the File Menu: Click on File in the upper left corner.
• Open Options: From the sidebar, select Options.
• Select the Copilot Tab: In the Options window, click on Copilot.
• Disable Copilot: Uncheck the box next to “Enable Copilot.”
• Confirm the Changes: Hit OK to apply your modifications.

By following these steps, you disable AI-driven features in Word, ensuring that your document editing environment remains strictly personal and under your full control. If you prefer every keystroke to be 100% human-crafted, this method delivers exactly that.

Adjusting Privacy Settings to Turn Off AI Experiences​

For users who don’t see the direct “Enable Copilot” option—or simply want to take an extra step towards ensuring privacy—Microsoft Word offers an alternative method using the app’s privacy settings:

• Open Microsoft Word: Launch the app and click on File.
• Go to Options: Select Options from the sidebar.
• Navigate to Trust Center: In the Options window, click on Trust Center.
• Enter Trust Center Settings: Click the “Trust Center Settings” button.
• Choose Privacy Options: Move to the Privacy Options section in the sidebar.
• Modify Privacy Settings: Uncheck the box next to “Turn on experiences that analyze your content.”
• Apply the Changes: Hit OK to finalize your changes.

This method ensures that even behind the scenes, Word won’t analyze your content for AI-driven enhancements. For those cautious about data being processed remotely or in the cloud, this additional step not only disables Copilot’s AI assistance but also reinforces your privacy preferences.

Switching to the Microsoft 365 Classic Plan​

While disabling Copilot directly in Word is effective for current installations, another option exists for those who want to avoid any AI integration altogether—switching to the Microsoft 365 Classic plan. This plan offers all the benefits of Microsoft Office without the additional, and for some users, unnecessary, AI add-ons.
Here’s how you can make the switch:

• Manage Your Microsoft Account: Open the Microsoft account management page and log in using your credentials.
• Access Subscriptions: Navigate to the Subscription tab on the sidebar.
• Manage Your Subscription: Expand the Manage Subscription section and choose the “Cancel subscription” option.
• Select the Classic Plan: On the subsequent page, choose the Microsoft 365 Classic plan. This package comes without Copilot but retains all essential features.
• Confirm the Change: Complete the required steps to effect the change, and note that the switch will become active during the next renewal cycle.

By opting for the Classic plan, you sidestep any additional fees associated with Copilot while enjoying a more traditional Microsoft Office experience—perfect for users who want reliability over novelty.

Confirming That Copilot Is Disabled​

After making changes, it’s important to verify that Copilot has indeed been disabled:

• Visual Cues: Check the toolbar. When Copilot is deactivated, the icon should appear greyed out.
• Menu Options: Revisit File > Options > Copilot to ensure the “Enable Copilot” option remains unchecked.
• Content Privacy: In the privacy settings (File > Options > Trust Center > Trust Center Settings > Privacy Options), the box for content analysis should remain unchecked.

These confirmations assure you that your settings are intact and that Microsoft Word will no longer interfere with your natural workflow using AI functionalities.

Frequently Asked Questions (FAQs)​

To further clarify the process, here are some common questions and answers regarding Copilot in Microsoft Word:

• How do I remove Copilot from Microsoft Word?
  Access Files > Options > Copilot, uncheck the box next to “Enable Copilot,” and click OK.
• How do I confirm that Copilot is disabled?
  The Copilot icon in the toolbar will be greyed out, indicating that the feature is currently disabled.
• How can I re-enable Copilot if I change my mind?
  Simply go back to Files > Options > Copilot, check the box next to “Enable Copilot,” and click OK.
• How do I remove Copilot from my Microsoft 365 plan entirely?
  Visit the Microsoft Account Management page, navigate to the Subscription tab, manage your subscription, and switch to the Classic plan, which excludes Copilot.
• Is there a way to disable Copilot using privacy settings?
  Yes, by navigating to File > Options > Trust Center > Trust Center Settings > Privacy Options and unchecking “Turn on experiences that analyze your content.”

The Broader Implications of AI Integration​

The rise of AI in applications like Microsoft Word isn’t merely a technical update—it represents a significant shift in how we interact with software. Automation and AI-driven features have sparked a broader debate: Is more automation always better, or does it sometimes curb personal creativity and authenticity?
For many professional writers and content creators, the idea of a machine providing suggestions, no matter how well intended, can feel like an intrusion into an intimate creative process. The concern is that AI may standardize content, potentially diluting distinctive writing styles and leading to homogenized output. On the flip side, proponents argue that Copilot can enhance productivity by reducing time spent on routine tasks and offering new creative angles—especially useful for individuals who might otherwise struggle with writer’s block.
This dichotomy isn’t unique to Microsoft Word. Similar debates have emerged around other AI integrations in creative applications, from image editing tools to video editing software. The key lies in balance: When users have the option to opt in or out, they can tailor their experience to match their personal and professional needs.

Windows 11 Users: Retain Your System’s Purity​

For Windows 11 enthusiasts, the ability to disable features like Copilot is particularly relevant. Windows 11 is known for its sleek design and performance optimizations, and an uncluttered, efficient environment is essential to leveraging those advantages. By turning off extraneous AI processes, you ensure that your system’s performance remains focused on tasks that matter to you—whether crafting a detailed report, composing creative content, or managing business communications.
Furthermore, with the continuous stream of Windows 11 updates and Microsoft security patches, staying informed and in control of your software’s features is more critical than ever. Disabling non-essential functionalities like Copilot not only keeps your system lean but also aligns with broader best practices for maintaining digital privacy and security.

Expert Analysis: Retaining Control in an AI-Driven World​

As an IT professional and journalist covering Microsoft and Information Technology for years, I’ve seen firsthand how technology can both empower and complicate user experiences. The integration of AI tools like Copilot reflects a broader trend toward increased automation. While these tools provide undeniable benefits in terms of efficiency and problem-solving, they can also impinge upon the personal touch that defines so much of creative work.
The ability to disable Copilot in Microsoft Word is a testament to user autonomy. It signals that Microsoft is listening to its customer base—even as it pushes forward with innovation. Much like the adjustable features in Windows 11 or customizable settings in popular apps, the choice to toggle AI features on or off empowers users to construct a digital workspace that aligns with their individual preferences. Whether you’re a data privacy advocate or a purist who cherishes the art of human writing, being able to control these settings is key.
Moreover, the debate over AI in creative processes isn’t new. Historically, every technological leap—whether the introduction of the spell checker, 3D graphics, or cloud connectivity—has met with initial resistance from users concerned about losing the human element. Over time, many of these features became optional, allowing individuals to harness the technology without compromising their personal approach to work. In this light, the option to disable Copilot is an important check and balance in our increasingly automated world.

Final Considerations and Best Practices​

To sum up, here are the key takeaways for any Windows user looking to disable Copilot in Microsoft Word:

• Launch Microsoft Word and navigate through Files > Options > Copilot to uncheck “Enable Copilot.”
• If you don’t see this option, or if privacy is a concern, adjust your settings via Trust Center Settings under Privacy Options.
• For a more permanent solution, consider switching your subscription to the Microsoft 365 Classic plan, which excludes AI enhancements entirely.
• Confirm the deactivation by checking that the Copilot icon is greyed out in your toolbar.
• Stay updated on changes to Microsoft Word and Windows 11, as software updates may alter these settings or introduce new options.

Taking control of your digital workspace is crucial, especially when balancing the convenience of AI with the need for authentic, personal creativity. Whether you decide to disable Copilot because of privacy concerns, creative integrity, or simply to avoid extra charges, the power to customize your experience is firmly in your hands.
If you have any questions or tips regarding the process, feel free to share your thoughts in the comments. After all, in a world of rapid technological change, every bit of user feedback helps shape the future of our digital tools.

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Source: gadgetbridge.com How to disable Copilot in Microsoft Word