Setting up a fresh Windows PC is a thrilling step, whether it’s for work, creativity, or play. While Windows 11 boasts solid built-in features, true productivity and customization demand a careful toolkit of third-party applications. Tech reviewers and experienced users consistently highlight that the right software—installed first—can revolutionize the way you interact with your new device. Here’s a deep dive into five essential apps every new PC owner should consider, plus a close look at how each one tangibly improves workflows, from search and media to file management and system optimization.
Microsoft Windows—especially in its latest iterations—offers a polished default lineup. Yet, even Windows 11’s strongest advocates acknowledge gaps in efficiency, usability, and convenience until key utilities are installed. Pre-installed bloatware can slow down performance, while the lack of advanced tools often leaves power-users reaching for alternatives. Windows enthusiasts and professional reviewers alike urge users to look beyond defaults and curate a toolkit designed to supercharge productivity, security, and everyday satisfaction.
The apps discussed below have been repeatedly validated by trusted industry sources, tech journalists, independent reviewers, and users across online community platforms. Each one fulfills a fundamental need—often better, faster, or more powerfully than what’s available out of the box.
By installing these applications immediately on your new PC, you set yourself up for effortless multitasking, more enjoyable media consumption, rock-solid file access, and smarter, sharper collaboration. Supplement them with other power-user favorites as your needs evolve. With security and trusted sources as your guiding lights, you’ll transform your fresh Windows environment into a robust and efficient digital workspace—ready for whatever you throw at it.
Source: ZDNET Got a new PC? 5 apps to install first (and how they'll improve your workflow)
Background: Why the Right Apps Matter from Day One
Microsoft Windows—especially in its latest iterations—offers a polished default lineup. Yet, even Windows 11’s strongest advocates acknowledge gaps in efficiency, usability, and convenience until key utilities are installed. Pre-installed bloatware can slow down performance, while the lack of advanced tools often leaves power-users reaching for alternatives. Windows enthusiasts and professional reviewers alike urge users to look beyond defaults and curate a toolkit designed to supercharge productivity, security, and everyday satisfaction.The apps discussed below have been repeatedly validated by trusted industry sources, tech journalists, independent reviewers, and users across online community platforms. Each one fulfills a fundamental need—often better, faster, or more powerfully than what’s available out of the box.
1. Everything – Transforming File Search and Discovery
The Problem with Windows Search
If you’ve ever been frustrated by sluggish, imprecise, or incomplete file searches in Windows, you’re not alone. Windows Search, while serviceable for basic queries, often lags behind when dealing with large libraries, nested directories, or nuanced queries.Solution: Everything
Everything is an advanced file search utility that lives up to its name—delivering virtually instant results as you type. Unlike Windows Search, which indexes select directories, Everything indexes the entire drive in seconds, allowing for real-time, accurate, and comprehensive search results. Users can:- Search by file or folder name with blazing speed
- Employ wildcards, filters, and search parameters to pinpoint results
- Instantly jump into deep directory structures
- Refine searches using custom filters for extensions, types, or dates
Workflow Improvements
- Saves time: Searches that could take multiple minutes with Windows Search are reduced to a second or less.
- Reduces frustration: Instantly find obscure or recently added files without waiting for indexing.
- Ideal for power users: Especially useful for developers, creatives, or anyone managing a massive trove of documents, images, or code.
Strengths and Considerations
- Lightweight: Consumes very little RAM or CPU.
- Freeware: Everything is fully functional as a free app, with optional contributions.
- Privacy: Indexes locally, so no file content is sent online.
- Risk: Granting admin permissions allows system-wide search—but always download from official sources to avoid fake, malicious copies.
2. Google Chrome – A Versatile Portal to the Web
Why Not Just Edge?
Microsoft Edge has come a long way, but Chrome remains the browser of choice for many. Reviewers and millions of users worldwide praise Chrome for its speed, reliability, and exceptional extension support.Solution: Google Chrome
Chrome is more than a browser—it’s a productivity powerhouse. Once signed in, users enjoy synchronized bookmarks, settings, and history across devices. Key features include:- Tight integration with Google services
- Market-leading extension ecosystem for everything from ad blocking to note-taking
- Excellent support for modern web technologies
- Regular security updates and active development
Workflow Improvements
- Cross-device convenience: Pick up work, research, or reading sessions on any device.
- Personalization: Install productivity extensions, password managers, and customizations.
- Performance: Chrome’s engine delivers consistent page load performance, even with complex web apps and heavy multitasking.
Strengths and Risks
- Universal compatibility: Most websites target Chrome for optimal user experience.
- Rapid updates: Regular patches maintain security.
- Heavy resource use: Chrome can be demanding on RAM, especially with multiple tabs open.
- Privacy: While Google’s business model is data-driven, incognito modes and privacy extensions provide mitigation options. Power users may prefer privacy-focused forks for sensitive tasks.
3. VLC Media Player – The Universal Media Solution
The Limitation of Built-In Media Apps
The out-of-box Windows media playback tools are limited in codec support and functionality. Modern multimedia content, from ultra-high-def video to obscure audio files, frequently requires robust, flexible playback software.Solution: VLC Media Player
VLC is hailed as the “Swiss Army knife” of multimedia—supporting virtually every video and audio format imaginable. It’s open-source, free, and available on all major platforms.- Plays almost any format: AVI, MKV, MP4, MOV, MP3, FLAC, OGG, Blu-ray, network streams, and more
- Advanced playback features: Subtitle downloads, filters, equalizer, video capture, and speed control
- No codec packs required: Everything is built in
- Customizable interface: Skins and plugins available
Workflow Improvements
- No more “file cannot be played” errors: Watch or listen to any file, anytime.
- Productivity for creators: Capture video clips, review presentations, or analyze tutorial videos with ease.
- Saves time: Avoid hunting for extra codecs, converters, or browser plugins.
Strengths and Risks
- Open-source, regularly updated: Never adware, always transparent development.
- Widely trusted: One of the most-downloaded apps for decades, with strong community support.
- Complex settings: New users may find VLC’s advanced options overwhelming, but its default setup works seamlessly for basic playback.
4. 7-Zip – File Compression Mastered
The Shortcomings of Windows Compression
Windows Explorer includes basic support for ZIP files, but that’s where integrated compression features end. Modern workflows increasingly demand handling many file formats for sharing, backups, migrating hard drives, or software downloads.Solution: 7-Zip
7-Zip is a free, open-source file archiver acclaimed for its fast processing and deep compatibility:- Supports dozens of formats: ZIP, RAR, 7Z, TAR, GZ, ISO, and more
- High compression ratios: Often outperforms paid utilities on both speed and efficiency
- Integrated into File Explorer: Right-click to compress or extract without opening a separate app
- Encrypted archives: Protect sensitive files with strong AES-256 encryption
Workflow Improvements
- Effortless sharing: Compress large files for email or cloud transfers, minimizing upload times and storage needs.
- Easy access to downloads: Open files from the widest array of sources, including software installers, old backups, and legacy documents.
- Enhanced security: Archive and encrypt infrastructure diagrams, confidential reports, or customer data.
Strengths and Risks
- Free forever: No advertisements, subscriptions, or trial limitations.
- Compact installer: Runs on even low-powered or older hardware.
- Potential confusion: New users may need to familiarize themselves with 7-Zip’s menus, which differ slightly from Windows’ defaults.
5. Discord – Communication and Collaboration Evolved
Outgrowing Legacy Chat Tools
In the era of hybrid work and digital communities, communication is king. While Windows offers built-in Teams or legacy apps like Skype, professionals and hobbyists alike look to modern platforms for better integration and features.Solution: Discord
Originally targeted at gamers, Discord is now a universal communication platform suitable for both work and play.- Supports voice, video, and text chat
- Organized via servers—ideal for teams, study groups, or communities
- Screen sharing and streaming: Great for remote collaboration, debugging, or socializing
- APIs and bot support: Automation, notifications, and integrations with third-party tools
Workflow Improvements
- Frictionless meetings: Easy voice and video calls for team standups or collaborative sessions.
- Persistent chat: Channels keep discussions organized, and DMs are always at hand.
- Rich notifications: Customize alerts for critical channels, minimize noise elsewhere.
- Cross-device: Seamlessly move from desktop to mobile without missing messages.
Strengths and Risks
- Free with paid extras: Core features are available at no cost; “Nitro” subscription adds expanded uploads and perks.
- Vibrant ecosystem: Thousands of servers on every professional and personal interest imaginable.
- Privacy: One account for all servers increases convenience but can raise privacy concerns—caution advised with sensitive discussions.
- Moderation: Open communities may expose users to spam or scams; strong moderation is essential.
Beyond the Basics: Honorable Mentions and Specialist Tools
While the five apps above cover core needs, power-users and professionals might consider a handful of additional installations from the outset:- PowerToys: A Swiss Army knife suite from Microsoft, offering tools like FancyZones (better window snapping), quick image resizing, and powerful keyboard customizations.
- ClipShelf or Ditto: Clipboard managers that dramatically boost copy-and-paste workflows across documents, code, and media.
- Files or OneCommander: Modern file managers with tabbed browsing, customization, and a polished UI.
- WinRAR or PeaZip: Alternatives to 7-Zip for those managing niche archive formats or requiring specific features.
- Joplin or Obsidian: Next-level note-taking and knowledge management for researchers, writers, and students.
- LibreOffice: Full office suite that runs locally—vital if you need document editing offline, or dislike Microsoft 365 subscriptions.
Potential Risks, Limitations, and Safe Installation Practices
Installing third-party software always carries a degree of risk and system impact. Consider these best practices:- Source Authenticity: Download apps only from official sites or well-known repositories to avoid malware.
- Check Compatibility: Ensure the latest version supports your Windows edition (11, 10, etc.).
- Monitor for Bloatware: Opt out of toolbars or bundled offers found in installers.
- Routine Updates: Keep applications up to date through built-in updaters or by revisiting developers’ sites periodically.
- Backup Regularly: Configuration or data syncing (for example, with Discord or Chrome profiles) prevents data loss and eases device switching.
- Explore Permissions: If privacy is critical, dive into each app’s account or telemetry settings.
Conclusion: Supercharge Your Windows PC on Day One
The difference between a generic, slightly sluggish Windows install and a powerful, personalized computing environment boils down to the software you choose. Everything, Google Chrome, VLC Media Player, 7-Zip, and Discord each address critical productivity and workflow pain points—search, browsing, media, file management, and communication—offering best-in-class user experience and long-term reliability.By installing these applications immediately on your new PC, you set yourself up for effortless multitasking, more enjoyable media consumption, rock-solid file access, and smarter, sharper collaboration. Supplement them with other power-user favorites as your needs evolve. With security and trusted sources as your guiding lights, you’ll transform your fresh Windows environment into a robust and efficient digital workspace—ready for whatever you throw at it.
Source: ZDNET Got a new PC? 5 apps to install first (and how they'll improve your workflow)
