The digital workplace is evolving, adapting to the broader societal shifts toward inclusivity, and the University of Manitoba (UM) is ensuring no one feels left behind. Recent strides have been made to encourage a more respectful and affirming environment within its Microsoft 365 (M365) ecosystem. Enter the “Pronouns Feature”, a simple but impactful innovation.
This isn't just about technology. It’s part of a broader commitment to respect identities and create intentional spaces where everyone feels valued. Let's unpack what this feature is, why it matters, how it works, and how to enable it.
Adding pronouns in digital spaces like Microsoft 365 helps normalize their use and demonstrates an institutional commitment to inclusivity. It signals to students, staff, and faculty that the University of Manitoba sees and respects their identity.
The feature also extends to guest accounts, making this an inclusive space even for users who aren’t part of the core UM community. A win for accessibility and for showcasing inclusive tech!
Imagine logging into your first university Teams meeting and already feeling othered because someone incorrectly assumes your gender—it’s defeating. Now, imagine the opposite: Your correct pronouns are visible, and others instantly get it right. The difference is monumental.
This is another example of Microsoft 365's adaptability and its alignment with inclusivity. Over the years, the platform has evolved to integrate features that meet the realities of a changing world. From collaborative tools that shorten workflow processes to innovations aimed at personal expression—M365 is silently ensuring that tech supports humanity, not the other way around.
So, if you’re a UM member, why not take a minute and reflect on whether you'd like your pronouns to be displayed? It could mean a world of difference to someone else while reminding them that UM is a community where everyone belongs.
What are your thoughts on this update? Will you be adding your pronouns? Jump into the discussion below; we’d love to hear from you.
Source: UM Today Information Services and Technology | Introducing Pronouns in Microsoft 365 for the UM Community
This isn't just about technology. It’s part of a broader commitment to respect identities and create intentional spaces where everyone feels valued. Let's unpack what this feature is, why it matters, how it works, and how to enable it.
Why Pronouns Matter
Pronouns are essential because they affirm personal identity. Using the right pronouns for someone is more than politeness—it's recognition of the individual's existence and experience. For many marginalized groups, especially in LGBTQ+ communities, having pronouns visible can foster deeper connections and ensure respectful interactions in professional and academic realms.Adding pronouns in digital spaces like Microsoft 365 helps normalize their use and demonstrates an institutional commitment to inclusivity. It signals to students, staff, and faculty that the University of Manitoba sees and respects their identity.
How the Pronouns Feature Works
Pronouns won't appear by default—it’s an entirely optional feature, meaning users can choose whether or not to display their pronouns. Once enabled, your chosen pronouns will be displayed clearly on Microsoft profile cards, which appear across applications like Outlook, Teams, and Microsoft Search. For the technologically curious, these profile cards are like the ID badges of the Microsoft environment. They provide a quick snapshot of a person’s details—now with the option to include pronouns.The feature also extends to guest accounts, making this an inclusive space even for users who aren’t part of the core UM community. A win for accessibility and for showcasing inclusive tech!
Step-by-Step Guide to Add Pronouns
Here’s how the pronouns feature can be enabled or edited within common Microsoft 365 applications:Microsoft Teams (Desktop)
- Click on your profile picture in the top-right corner.
- Select your name or email address to open your profile card.
- Look for the “+ Pronouns” section or modify existing pronouns displayed under your name.
- Choose from pre-set examples (currently available only in English) or enter your custom pronouns.
- Click Save. If you change your mind, tap Cancel to discard edits.
- That’s it, your profile is updated!
Microsoft Teams (Mobile App)
- Open the Teams app on your mobile.
- Tap on your profile picture to bring up your profile card.
- Follow the same steps as outlined above—edit, add, or delete pronouns.
- Save to complete your changes.
Microsoft Outlook and Outlook on the Web
Note: Pronoun integration is only supported in the *New Outlook versions currently.*- Open any "Sent Items" folder and select a previously sent message.
- Click your profile image in the message.
- Add or modify pronouns via the “+ Pronouns” option.
- Save changes and exit once you’re satisfied.
Calling All Change Agents: Why You Should Care
Small actions, like using someone’s pronouns correctly, have ripple effects on workplace and academic cultures. Often, these moments of respect and recognition can bridge gaps in understanding and foster a sense of safety for people of all genders. As UM emphasizes, this feature is not mandatory but encouraged. It isn’t about enforcing identity declaration but about providing a supportive environment for those who choose to share this aspect of themselves.Imagine logging into your first university Teams meeting and already feeling othered because someone incorrectly assumes your gender—it’s defeating. Now, imagine the opposite: Your correct pronouns are visible, and others instantly get it right. The difference is monumental.
Beyond Pronouns: What This Feature Symbolizes
While the ability to display pronouns may only take a few seconds to configure, its significance transcends those mere moments. By implementing this feature, UM fortifies its broader diversity and inclusion goals. It’s a clear message to staff, students, and affiliates: your identity matters here.This is another example of Microsoft 365's adaptability and its alignment with inclusivity. Over the years, the platform has evolved to integrate features that meet the realities of a changing world. From collaborative tools that shorten workflow processes to innovations aimed at personal expression—M365 is silently ensuring that tech supports humanity, not the other way around.
FAQs
- Do I need to add my pronouns?
No, this feature is optional. UM encourages its usage to foster inclusivity but leaves the decision entirely to you. - Are pronouns visible outside UM?
Pronouns will appear on profile cards for internal users and guest accounts within a given Teams environment. However, they won’t appear outside UM's M365 environment. - What languages are supported?
Currently, pronoun examples in M365 are only available in English. However, custom input allows for flexibility in non-English pronouns.
Final Thoughts: Inclusivity as a Core Value
The integration of pronouns in Microsoft 365 is a small but impactful improvement for promoting a culture of respect and understanding. The University of Manitoba has made it clear that it values every individual in its community. Technology, after all, is at its best when it facilitates connection—and this is one connection worth championing.So, if you’re a UM member, why not take a minute and reflect on whether you'd like your pronouns to be displayed? It could mean a world of difference to someone else while reminding them that UM is a community where everyone belongs.
What are your thoughts on this update? Will you be adding your pronouns? Jump into the discussion below; we’d love to hear from you.
Source: UM Today Information Services and Technology | Introducing Pronouns in Microsoft 365 for the UM Community
