How to Use Windows File Recovery: Your Guide to Recovering Deleted Files

Have you ever found yourself in that heart-stopping moment when you realize you've deleted an important file? Whether it was that report due for an urgent meeting or cherished family photos, losing data can feel like a digital disaster. But fear not! Microsoft has your back with a powerful tool: Windows File Recovery. This command-line application helps to salvage lost files that can’t be found in the Recycle Bin and is available for Windows 10 and Windows 11 users.

What is Windows File Recovery?​

Windows File Recovery is a tool designed to help users recover deleted files from local storage devices, including internal hard drives, external drives, and USB devices. Unfortunately, it doesn't extend its helping hand to files stored in cloud environments or network shares, so make sure you're targeting local drives.

Why Is It Important?​

When files are deleted, Windows marks the space they occupied as available for new data. This means that the longer you wait to recover a deleted file, the higher the chance that it will be overwritten by new data. If you've accidentally deleted something important, the best course of action is to stop using your computer immediately and start the recovery process.

Getting Started with Windows File Recovery​

Installation​

1. Download the App: Head to the Microsoft Store and find the Windows File Recovery app.
2. Run the App: Press the Windows Key, type "Windows File Recovery", and launch the application. You might need administrative permissions, so be ready to allow the app to make changes.

Command-Line Basics​

Windows File Recovery operates via Command Prompt, employing specific syntax to retrieve your lost files. The general format is:

 winfr source-drive: destination-drive: [/mode] [/switches]

Modes of Recovery​

There are two primary recovery modes you can utilize:

• Regular Mode: Best for recently deleted files, especially from NTFS drives.
• Extensive Mode: Perfect for dealing with files that have been deleted longer ago, formatted disks, or corrupted drives.

Example Commands​

Here are some classic commands you may find handy:
Regular Mode:

• To recover your Documents folder:
  

  bash winfr C: E: /regular /n \\Users\\\\Documents\\

  • To recover all PDF and Word files:
    

    bash winfr C: E: /regular /n *.pdf /n *.docx

Extensive Mode:

• To recover any file with "invoice" in its filename:
  

  bash winfr E: C: /extensive /n *invoice*

• To retrieve JPEG and PNG images:
  

  bash winfr C: E: /extensive /n \\Users\\\\Pictures\\*.JPEG /n \\Users\\\\Pictures\\*.PNG

Important Note: Always ensure that your source and destination drives are different!

Under the Hood: Understanding File Systems​

Different file systems manage data in varied ways, and this impacts recovery:

• NTFS: Common on Windows PCs, supports Regular mode effectively.
• FAT & exFAT: Found on USB drives and SD cards. Mainly recoverable via Extensive mode.

To find out your file system:

1. Right-click on a drive in File Explorer.
2. Select "Properties" and check the "File System" section.

Frequently Asked Questions​

1. What if I can’t recover a file?
   • If Regular mode doesn’t work, try Extensive mode. If files have been overwritten, they may not be recoverable.
2. How long does the recovery take?
   • This depends on the size of the source drive and whether you’re in Regular or Extensive mode. Be prepared for potentially lengthy processes.
3. What if the recovery folder is empty?
   • This may happen if the specified filters were incorrect or if the space has already been overwritten.

Conclusion​

Losing a file can be a nerve-wracking experience, but Windows File Recovery is a strong ally in overcoming this challenge. By familiarizing yourself with its functionalities and following the steps outlined, there's a good chance you'll rescue those precious lost files. Remember, the key to successful recovery lies in prompt action and minimal use of the affected device.
Now that you're equipped with this knowledge, go forth, and may your recovery efforts be fruitful! If you've had success using Windows File Recovery or have more questions, feel free to share your experiences in the forum—sharing is caring.

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Source: Microsoft Support Windows File Recovery - Microsoft Support