Microsoft Office Update 2026: Critical Info on Read Aloud, Dictate & Transcribe Changes

Microsoft has announced a significant update affecting users of its Office suite: starting January 2026, key features such as Read Aloud, Dictate, and Transcribe will cease to function on versions older than 16.0.18827.20202. This change necessitates that users and IT administrators update their Office applications to maintain access to these tools.

Understanding the Affected Features​

The impacted features—Read Aloud, Dictate, and Transcribe—are integral components of Office Intelligent Services, designed to enhance productivity and accessibility across various Office applications:

• Read Aloud: Converts text to speech, aiding users in proofreading and accessibility.
• Dictate: Allows voice-to-text input, streamlining document creation.
• Transcribe: Converts spoken language into written text, facilitating note-taking and meeting documentation.

These features are embedded in applications like Word, Outlook, OneNote, and PowerPoint.

The Rationale Behind the Update​

Microsoft is upgrading the backend systems that power these Office Intelligent Services. While specific details of the upgrade have not been disclosed, the company has labeled this as a "major change," indicating potential disruptions if the necessary updates are not implemented. This underscores the importance of maintaining up-to-date software to ensure uninterrupted access to essential services.

Implications for Users and Organizations​

Users and IT administrators have until January 2026 to update their Office applications to version 16.0.18827.20202 or newer. Failure to do so will result in the loss of functionality for Read Aloud, Dictate, and Transcribe features. This deadline emphasizes the need for proactive software management to avoid disruptions in daily workflows.

Steps to Ensure Continuity​

To maintain access to these features, users should:

• Verify Current Office Version: Open any Office application, navigate to the "File" menu, select "Account," and check the version number.
• Update Office Applications: If the version is older than 16.0.18827.20202, initiate an update through the "Update Options" in the "Account" section.
• Consult IT Administrators: Organizations should coordinate with their IT departments to ensure all users are updated accordingly.

Broader Context: Microsoft's Commitment to Accessibility​

This update aligns with Microsoft's ongoing efforts to enhance accessibility and user experience within its Office suite. By upgrading the backend systems, Microsoft aims to provide more reliable and efficient services, reflecting its commitment to continuous improvement and support for diverse user needs.

Conclusion​

The impending restriction of key Office features in 2026 serves as a critical reminder for users and organizations to keep their software up to date. By taking proactive steps now, users can ensure uninterrupted access to essential tools that enhance productivity and accessibility in their daily tasks.

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Source: Windows Report Microsoft to Restrict Key Office Features in 2026 for Outdated Apps