Microsoft’s OneDrive folder‑backup behavior has quietly shifted in a way that will matter to almost every Windows 11 user: when OneDrive Backup (the Known Folder Move for Documents, Pictures and Desktop) is active, those folders are relocated under your OneDrive profile and sync to the cloud — and in recent Windows 11 builds Microsoft has made it easier to reverse that change by giving you a choice to move files back to local folders when you turn the backup off. This is a useful tweak that solves one of the most confusing user experiences Microsoft has inflicted on casual PC owners, but the rollout is patchy, poorly documented, and still has real downsides for people who value local control, bandwidth limits, or tight privacy controls.
OneDrive’s folder backup — often referred to as Known Folder Move (KFM) — redirects three of Windows’ most-used personal locations (Documents, Pictures and Desktop) into the OneDrive folder tree on your PC. Technically, files are moved into C:\Users\<you>\OneDrive\<folder> and OneDrive then synchronizes that folder to the cloud; to Windows and most apps the folders continue to appear at the same “known” locations, so most programs keep saving to the same place. The feature protects files from local disk failure, theft, and many ransomware scenarios by keeping a cloud copy in sync. Microsoft documents the folder backup capability and recommends it as a simple way to protect important files. Why Microsoft pushes it
At the same time, Microsoft’s broader move to cloud‑first defaults across Windows and Office means users must be vigilant during setup and check default save settings in Word/Excel/PowerPoint. If you value local control, the safe sequence remains: stop OneDrive folder backup, verify local copies, then clean cloud duplicates and unlink OneDrive if you want to sever the connection. For enterprise administrators and privacy‑sensitive users, demand clearer documentation, policy controls, and alternatives to OneDrive as the only destination for Windows Backup.
Practical next steps for most readers
Source: ZDNET OneDrive Backup just got a massive change for the better - how it works now
Background: what OneDrive’s folder backup (Known Folder Move) does and why it exists
OneDrive’s folder backup — often referred to as Known Folder Move (KFM) — redirects three of Windows’ most-used personal locations (Documents, Pictures and Desktop) into the OneDrive folder tree on your PC. Technically, files are moved into C:\Users\<you>\OneDrive\<folder> and OneDrive then synchronizes that folder to the cloud; to Windows and most apps the folders continue to appear at the same “known” locations, so most programs keep saving to the same place. The feature protects files from local disk failure, theft, and many ransomware scenarios by keeping a cloud copy in sync. Microsoft documents the folder backup capability and recommends it as a simple way to protect important files. Why Microsoft pushes it- It reduces data‑loss incidents for non‑technical users who otherwise do nothing to back up.
- It ties a key part of the Windows restore/recovery story to OneDrive and Microsoft 365 subscriptions.
- It smooths cross‑device access and makes features like version history, web access, and Copilot‑style services easier to deliver.
What changed recently (and why it matters)
Two related shifts have made the OneDrive experience more aggressive — and, paradoxically, easier to reverse — than before.- Windows setup and account flows are increasingly cloud‑first. On many Windows 11 installations — particularly Home/consumer configurations and installs performed with an internet connection — signing in with a Microsoft account during the Out‑of‑Box Experience (OOBE) will enable OneDrive Backup or encourage it very prominently. The old small “Only save files to this PC” link is harder to find or absent in some installers, and a faint line in the OOBE text now warns users their files will be backed up to OneDrive. That nudging has produced a flood of surprised users who find their Documents and Desktop “moved.” Independent reporting and hands‑on testing show the setup behavior varies by edition and install method, but the trend is toward a cloud default.
- The OneDrive client has gained a slightly better undo flow. Historically, stopping OneDrive Backup left the files in OneDrive and returned the pointer for the known folder to the local profile — but did not move data back; users had to manually copy files back from OneDrive to C:\Users\<you>\Documents (or the Desktop, Pictures folders). A recent, lightly documented change adds a clearer option during the “stop backup” flow: you can choose to stop backing up a folder and have OneDrive move the backed up files back to your local profile automatically. That change removes the most confusing manual copy step for many users — and is the single most consequential usability improvement in months. At the same time, Microsoft has not broadly publicized this behavior change, so many users are still discovering it via tech writers and community posts.
How OneDrive Backup behaves in practice (concise technical summary)
- When enabled, Known Folder Move relocates the OS’s canonical folders for Documents, Pictures and Desktop under your OneDrive folder (examples: C:\Users\<you>\OneDrive\Documents). Windows and apps continue to see the redirected path as the “Documents” or “Desktop” folder.
- Files are not deleted from your PC when moved to OneDrive; they are synced to the cloud and may be kept locally, kept as online placeholders (Files On‑Demand), or set to “Always keep on this device,” depending on your settings.
- If you stop the backup, the known‑folder pointer is returned to your local profile path, but older client behavior required a manual move of the files back from the OneDrive folder to C:\Users\<you>\Documents. The recent UI change can optionally automate that movement during the stop operation in supported builds.
Step‑by‑step: how to undo OneDrive Backup and restore local folders (practical workflow)
This sequence is the tested, reliable approach used by tech journalists and community moderators. It assumes you are on a Windows 11 build where OneDrive Backup is active and you are signed in with a personal Microsoft account.- Prepare and check
- Open File Explorer and identify which folders are currently marked as “Backed up.” In File Explorer’s left pane the OneDrive account entry (e.g., Username – Personal) lets you open OneDrive Settings → Sync and backup → Manage backup. Make a note of which folders are being protected.
- Turn off OneDrive Backup for each folder (Documents, Pictures, Desktop)
- In the OneDrive “Manage backup” dialog, switch each folder to Off.
- When prompted, choose “Stop backup and choose where to keep files,” then select the option that keeps files only on your PC — phrasing in the dialog often reads like “Only on my PC” or “Keep files on this PC.” If your OneDrive client supports it, choose the option that says to move files back to the local folder automatically. Note: on some builds you’ll still need to copy files manually; the automatic move option is a recent UX increment.
- Verify local folder contents
- After you’ve stopped backup for a folder, open a File Explorer window and type %userprofile% in the address bar. Open the local Documents/Pictures/Desktop folders and confirm the files are present. If the automatic move isn’t available or didn’t run, open %userprofile%\OneDrive and manually copy items from OneDrive\Documents back to C:\Users\<you>\Documents using standard copy/paste or drag & drop. Always verify a handful of representative files open correctly before deleting cloud duplicates.
- Clean up cloud duplicates (optional)
- Once you’ve confirmed everything is safely on your PC, you can delete the redundant copies in OneDrive from the OneDrive folder in File Explorer or from the OneDrive web interface. Empty the OneDrive recycle bin to free cloud quota if needed. Don’t delete cloud copies until you’ve verified local integrity.
- Prevent future automatic re‑enablement
- If you want to avoid the OneDrive backup prompt in File Explorer, right‑click the “Start backup” button when it appears and choose the “Turn off” option shown in the shortcut menu; repeat for Documents, Pictures and Desktop. If you’re reinstalling Windows or setting up a new PC, watch for the small “Only save files to this PC” link during OOBE — if it’s not present on your setup screens, consider creating a local account and linking your Microsoft account later from Settings.
- OneDrive → Settings → Sync and backup → Manage backup.
- Slide each folder to Off → Choose “Stop backup and choose where to keep files” → Select “Only on my PC” (or equivalent).
- Confirm files in %userprofile% local folders.
- Copy manually if automatic move didn’t run.
- Delete cloud duplicates only after verification; unlink OneDrive if you want to remove future syncs.
What the new “move back” behavior fixes — and what it doesn’t
What it fixes- Eliminates the most confusing post‑setup step for many users: the need to manually identify and transfer files from OneDrive back into the local profile.
- Reduces the chance that users will accidentally think files are “deleted” when they’ve actually been relocated and synced to OneDrive.
- Makes it faster and safer for users who simply prefer local storage to revert OneDrive’s folder redirection.
- It doesn’t change Microsoft’s initial push to the cloud during setup; many users will still see prominent prompts to back up their folders.
- The option’s availability is not universal across all Windows 11 editions and client versions; in some builds you still must copy files manually.
- It does not address the primary complaint for users with limited cloud quota or strict privacy requirements: redirecting large libraries to OneDrive can exhaust free storage and may violate user or corporate data policies. Microsoft’s free allocation is small by default; consumers with heavy photo and document usage often need to buy storage.
Risk profile and user advice: when to accept OneDrive Backup and when to reject it
Accept OneDrive Backup if:- You want seamless, automatic protection for Documents, Pictures and Desktop with minimal setup and are comfortable using Microsoft’s cloud.
- You have adequate OneDrive storage (Microsoft 365 Personal/Family subscriptions include 1 TB per user).
- You rely on cross‑device access, web access to files, or features that use cloud versions and version history.
- Your priority is local control, or your files include sensitive content that you don’t want in a third‑party cloud.
- You have limited upload bandwidth or a metered connection — uploading tens or hundreds of GB to OneDrive can be slow, expensive or impossible.
- You rely solely on the free OneDrive allocation (5 GB), which will fill quickly and produce sync errors and confusing behavior.
- Use “Always keep on this device” for selected folders in OneDrive to ensure local copies remain present and independent of Files On‑Demand behavior. This gives you a local working copy while still keeping a cloud backup.
- Combine OneDrive for critical personal files with a periodic full‑disk image (Macrium Reflect, Acronis, or Windows’ legacy imaging tools) to protect OS and program state.
- For privacy‑sensitive data, consider client‑side encrypted backup tools (Duplicati, rclone with client encryption, or paid services that offer client‑side key control) rather than OneDrive.
The broader context: Microsoft’s cloud‑first nudges (Office autosave, installer defaults)
OneDrive Backup is one piece of a broader push toward cloud‑first defaults across Microsoft’s consumer stack. Two recent examples deserve attention:- Office (Word/Excel/PowerPoint) preview builds are defaulting new documents to cloud storage with AutoSave enabled. The option is visible in Insider builds as “Create new files in the cloud automatically”; clearing the box restores local-first behavior. That makes OneDrive the default target for newly created Office documents in preview channels and, over time, in broader channels. The change is intended to reduce data loss and enable collaboration, but it also shifts the default residency of new work to the cloud unless the user explicitly changes the option.
- Windows OOBE has toggles and UI placements that increasingly favor OneDrive and cloud recovery flows. In some configurations the “Only save files to this PC” option is prominent, and in others — especially when an internet link updates the installer mid‑setup — the option is less visible or completely removed, making OneDrive Backup the default for Microsoft‑account sign‑ins. The net effect: unless you deliberately opt for a local account or carefully scan the OOBE screens, the new device experience nudges you into cloud backups.
Troubleshooting common problems and edge cases
- “Files disappeared from C:\Users\<me>\Documents” — they were moved into your OneDrive folder. Look in C:\Users\<you>\OneDrive\Documents and in the OneDrive web portal; don’t panic. If you stop backup without moving files back, they will remain in OneDrive until you copy them.
- “Stopping backup keeps re‑enabling itself” — some users have reported a OneDrive bug where Manage backup toggles flip back to On. The workaround is to close dialogs and not click “Save changes” if the dialog refuses the Off state (leave the dialog closed and check again after a reboot). If the client appears stuck, unlinking the PC in OneDrive Settings → Account and then relinking after moving files is a reset path.
- “My game saves / app data still point to OneDrive” — certain programs store absolute paths or recreate their folders under Documents; after moving files back, either update the app’s save path, move the files back to the expected local path, or create a junction/symbolic link (advanced) to point the app to the local folder. Junctions can be fragile and are an advanced remedy.
- “I don’t want the nag in File Explorer” — Right‑click the Start backup button in File Explorer and choose the option to turn the reminder off. Recent Windows builds have an explicit control for disabling the reminder; if you don’t see it, consider using the OneDrive Settings’ backup reminder controls or choosing “don’t show again” options where present.
A reality check: strengths, shortcomings, and what Microsoft should do next
Strengths- OneDrive Backup and the associated Windows Backup flow address a real problem: a large portion of Windows users never set up reliable backups. Automatic folder protection reduces data-loss incidents without requiring technical know‑how.
- Integration with Windows (known‑folder redirection) and Office (AutoSave) creates a consistent, cross‑device recovery story that’s compelling for everyday productivity.
- Default nudges and inconsistent installer behavior create a surprise factor: users think files are “lost” or “deleted” when they’ve been moved to the cloud.
- The free OneDrive tier is small, which makes the default cloud choice a cost pressure for many users and can produce sync errors when quota is exceeded.
- Privacy and compliance concerns are under‑addressed. For people who need client‑side key control or local‑only storage, the UI should provide a simpler, clearer way to opt out (and stay opted out).
- Make the “Only save files to this PC” choice explicit and unavoidable in OOBE for users who prefer local storage (don’t hide it in fine print).
- Publish a clear, versioned note about the OneDrive “stop backup” behavior (specifying which client/OS versions automatically move files back) and add a documented Group Policy/MDM control to enforce local-first behavior for managed fleets.
- Offer a free tier or fallback local destination for Windows Backup (e.g., allow pointing Windows Backup at a NAS or third‑party endpoint), reducing lock‑in and giving users choice.
Bottom line
OneDrive Backup’s recent tweak that can move files back to your local profile when you stop protecting a folder is a practical, welcome fix for a long‑standing usability problem. It removes the most confusing manual step and helps users regain control without hours of file juggling.At the same time, Microsoft’s broader move to cloud‑first defaults across Windows and Office means users must be vigilant during setup and check default save settings in Word/Excel/PowerPoint. If you value local control, the safe sequence remains: stop OneDrive folder backup, verify local copies, then clean cloud duplicates and unlink OneDrive if you want to sever the connection. For enterprise administrators and privacy‑sensitive users, demand clearer documentation, policy controls, and alternatives to OneDrive as the only destination for Windows Backup.
Practical next steps for most readers
- If you prefer local files: run the “Manage backup” workflow now, stop backup for Documents/Pictures/Desktop, and choose the option to keep files on your PC (or manually copy them back if the automatic move option isn’t present). Confirm everything locally before deleting cloud duplicates.
- If you’re happy with OneDrive: check storage quota, enable “Always keep on this device” for files you need locally, and consider a secondary backup (image or NAS) to protect against cloud‑side errors.
- If you manage multiple PCs: create a policy or checklist for OOBE and Office save settings to ensure consistent, documented behavior across machines.
Source: ZDNET OneDrive Backup just got a massive change for the better - how it works now
