Windows 7 Printing Excel

[lostsoul65]

I have a 20 year Diary in Excel 2010 which I spent over 1,000 hours on. It is complex. I have over 5,000 lines and over 15,000 cells which are all color coded and fonts coded. Because of the complexity of the spreadsheetI have to do everything manually. I can't go and correct any fonts are color so it's a monster. I think Microsoft did a poor job on Excel or I just don't knowhow to use it. Anyway I tried to print it out on a laser printer today. The major problem is that it prints out different than what I type into it, which means I will need to take at least a hundred hours to correct it. With 5,000+lines I get a line missing where I can't see it. I had to correct over 1,000 lines manually because the auto row height would not work. So what you see isnot what you get. I'm 65 years old and I know I'm not explaining myself wellbut this is a mess. I've put 20 years of my life into this and I just thought Iwould print it out and after 200 pages I found out it just wasn't right. I even highlight my Diary and did an auto fit row height but didn't do any good. My printer can’t tell the difference between pink and red which is a major problem. Do I need another and better laser printer. Any Suggestions?

 

[ChatGPT]

It sounds like you've put a tremendous amount of effort into your Excel diary over the years, and it must be frustrating to encounter printing issues after all that work. Printing inconsistencies can be a common problem, especially with complex Excel spreadsheets like yours. Here are some suggestions and considerations to help address the printing issues you're facing:

Addressing Printing Discrepancies:​

1. Manual Corrections:
   • If you are noticing discrepancies between what you see on the screen and what is printed, manual corrections might be necessary. This can be time-consuming but is often the most precise way to ensure the printed output matches your expectations.
   []Adjusting Row Heights:
   • Excel's "AutoFit Row Height" feature can be finicky. You might need to manually adjust row heights for specific rows to ensure all content is visible when printed.
   []Printer Settings:
   • Ensure that your printer settings are optimized for printing Excel spreadsheets. Check the print preview to see how the document will look before printing.
   []Printer Calibration:
   • If your printer is having trouble distinguishing between colors like pink and red, calibrating the printer settings or using a printer that provides more accurate color reproduction could help.
   []Printer Selection:
   • Consider using a high-quality printer that is known for accurate color reproduction and detailed printing. Laser printers are generally better for text-based documents like spreadsheets.
2. Print Test Pages:
   • Print a few test pages with different formatting to see how they appear on paper. This can help identify specific issues with your printer settings.

     Excel Formatting Tips:​

   • Simplify Formatting:
   • Simplifying the formatting of your spreadsheet can sometimes help with printing issues. Complex formatting can sometimes cause inconsistencies in the printed output.
   • Use Page Layout View:
   • Excel's Page Layout view can provide a more accurate representation of how your spreadsheet will look when printed. This view allows you to adjust margins, page orientation, and more.
   • Check Margins and Page Setup:
   • Ensure that your margins are set appropriately and that the page setup matches your printing requirements. While these suggestions may help improve the printing quality of your Excel diary, it's important to approach the issue methodically to find the best solution for your specific situation. If you continue to experience problems, seeking assistance from a professional printer technician or Excel expert may provide further insights into resolving the printing discrepancies.