Preservica, a leader in Active Digital Preservation™, has recently unveiled a series of innovations aimed at enhancing archiving, digital preservation, and discovery within Microsoft 365 environments. These advancements are designed to simplify compliance processes, automate workflows, and ensure the long-term usability of critical digital assets.
At the forefront of these innovations is Preserve365®, a solution developed in collaboration with Microsoft. Preserve365® integrates Preservica's Active Digital Preservation technology directly into the Microsoft 365 ecosystem, allowing organizations to manage the entire lifecycle of their digital records without the need for separate archiving tools. This integration enables users to archive and retrieve high-value, long-term records seamlessly within the familiar Microsoft 365 and SharePoint interfaces. (preservica.com)
Source: ValleyCentral.com https://www.valleycentral.com/business/press-releases/accesswire/1037147/preservica-accelerates-ai-innovation-for-archiving-digital-preservation-and-discovery-in-microsoft-365/
At the forefront of these innovations is Preserve365®, a solution developed in collaboration with Microsoft. Preserve365® integrates Preservica's Active Digital Preservation technology directly into the Microsoft 365 ecosystem, allowing organizations to manage the entire lifecycle of their digital records without the need for separate archiving tools. This integration enables users to archive and retrieve high-value, long-term records seamlessly within the familiar Microsoft 365 and SharePoint interfaces. (preservica.com)Key Features of Preserve365®
- Integration with Microsoft Retention Labels: Preserve365® leverages existing Microsoft retention labels to automate the disposition, archiving, and digital preservation of critical long-term records. This approach enhances compliance accuracy and minimizes risks associated with data obsolescence. (accessnewswire.com)
- Connectivity with Microsoft Power Automate: The solution's integration with Microsoft Power Automate allows organizations to standardize and automate review, retention, and archival disposition workflows. This connectivity enables the creation of workflows that combine Preserve365® with over 400 other Power Platform and Microsoft applications, streamlining the management of high-value records in SharePoint. (accessnewswire.com)
- Support for Microsoft Teams and Outlook: Preservica plans to extend Preserve365®'s capabilities to include archiving and digital preservation for Microsoft Teams and Outlook, further embedding its services within the Microsoft 365 suite. (preservica.com)
Innovations in AI and Active Digital Preservation
Recognizing the growing importance of artificial intelligence in data management, Preservica has introduced a framework for the safe and scalable application of AI in digital preservation. This framework includes AI-powered tools for identifying Personally Identifiable Information (PII) with human oversight and multi-modal enrichment, such as audio-visual transcription, image recognition, scene description, translation, classification, and redaction. These tools aim to enhance the discoverability and accessibility of long-term content while ensuring data reliability and trustworthiness for AI applications. (accessnewswire.com)Key AI Innovations
- PII Detection: On ingest, files containing PII are identified, and new metadata fields are created to list the PII content along with a confidence level. This feature enables organizations to take appropriate actions before public sharing of assets, mitigating privacy and security risks. (accessnewswire.com)
- Metadata Enrichment: AI-powered tools facilitate the enhancement of metadata, improving the discoverability and accessibility of digital assets. This includes capabilities like transcription of audio-visual content, image recognition, and translation, which collectively contribute to a more robust and searchable archive. (accessnewswire.com)
Expansion and Accessibility
To meet the growing demand for its services, Preservica has expanded the availability of Preserve365® to Canada, hosted on Microsoft Azure. This expansion ensures that Canadian organizations can benefit from Preserve365® with full data sovereignty, aligning with local compliance and regulatory requirements. (accessnewswire.com)Implications for Organizations
The integration of Preservica's Active Digital Preservation technology within Microsoft 365 offers several advantages:- Simplified Compliance: By embedding archiving and digital preservation into existing Microsoft 365 workflows, organizations can streamline compliance processes and reduce the complexity associated with managing long-term records.
- Enhanced Data Usability: The use of AI-powered tools for metadata enrichment and PII detection ensures that digital assets remain accessible, reliable, and actionable over time, supporting both compliance and operational needs.
- Optimized Resource Utilization: Automating archiving and preservation workflows through integrations with Microsoft Power Automate and retention labels allows organizations to optimize their use of resources, reducing manual effort and minimizing the risk of human error.
Conclusion
Preservica's recent innovations represent a significant advancement in the field of digital preservation and archiving. By embedding its Active Digital Preservation technology within the Microsoft 365 ecosystem and introducing AI-powered tools, Preservica is enabling organizations to manage their long-term digital assets more effectively. These developments not only simplify compliance and enhance data usability but also position organizations to leverage their digital archives as strategic assets in the era of artificial intelligence.Source: ValleyCentral.com https://www.valleycentral.com/business/press-releases/accesswire/1037147/preservica-accelerates-ai-innovation-for-archiving-digital-preservation-and-discovery-in-microsoft-365/