In the rapidly evolving digital landscape, the preservation and accessibility of long-term records have become paramount for organizations across sectors. Preservica, a leader in Active Digital Preservation™, has been at the forefront of addressing these challenges, particularly through its integration with Microsoft 365. This article delves into Preservica's innovative solutions, their collaboration with Microsoft, and the implications for digital archiving and preservation.
In May 2023, Preservica announced a collaboration with Microsoft to launch Preserve365™, an embedded archiving and digital preservation solution within the Microsoft 365 ecosystem. This initiative aimed to simplify compliance by integrating the archiving and retrieval of high-value, long-term records directly into the Microsoft 365 and SharePoint experience. By doing so, organizations could leverage a unified information governance strategy without the need for separate vendor-specific tools. (preservica.com)
Preserve365 embeds Preservica's unique Active Digital Preservation technology, which automatically maintains critical records in readable formats over decades. This ensures that essential information remains accessible and actionable for compliance, legal, and knowledge reuse needs. The solution supports various Microsoft applications, including SharePoint, Teams, OneDrive, and Exchange, providing a comprehensive approach to digital preservation. (preservica.com)
Stuart Reed, Chief Product Officer at Preservica, emphasized the significance of this integration:
The integration also supported Microsoft's advanced retention features, including auto-labeling and event-based application of retention labels. This capability enabled full automation of long-term records archiving and digital preservation at scale, minimizing manual intervention and enhancing compliance accuracy. (preservica.com)
Stuart Reed highlighted the importance of this expansion:
Josef Elliott, Managing Director of Oyster IMS, expressed enthusiasm about the partnership:
Source: WYTV https://www.wytv.com/business/press-releases/accesswire/1037147/preservica-accelerates-ai-innovation-for-archiving-digital-preservation-and-discovery-in-microsoft-365/
The Genesis of Preserve365
In May 2023, Preservica announced a collaboration with Microsoft to launch Preserve365™, an embedded archiving and digital preservation solution within the Microsoft 365 ecosystem. This initiative aimed to simplify compliance by integrating the archiving and retrieval of high-value, long-term records directly into the Microsoft 365 and SharePoint experience. By doing so, organizations could leverage a unified information governance strategy without the need for separate vendor-specific tools. (preservica.com)Preserve365 embeds Preservica's unique Active Digital Preservation technology, which automatically maintains critical records in readable formats over decades. This ensures that essential information remains accessible and actionable for compliance, legal, and knowledge reuse needs. The solution supports various Microsoft applications, including SharePoint, Teams, OneDrive, and Exchange, providing a comprehensive approach to digital preservation. (preservica.com)
Enhancing Automation with Microsoft Power Automate
Building upon the initial integration, Preservica introduced connectivity between Preserve365 and Microsoft Power Automate in June 2024. This enhancement allowed organizations to standardize and automate review, retention, and archival disposition workflows at scale for high-value, long-term records in Microsoft SharePoint. By leveraging Power Automate, information management teams could create workflows that integrate Preserve365 with over 400 other applications, streamlining processes and reducing manual intervention. (preservica.com)Stuart Reed, Chief Product Officer at Preservica, emphasized the significance of this integration:
This development enabled organizations to embed archiving and digital preservation seamlessly into their existing Microsoft 365 workflows, enhancing efficiency and compliance.
Leveraging Microsoft Retention Labels for Compliance
In June 2024, Preservica further enhanced Preserve365 by integrating it with Microsoft retention labels. This feature allowed organizations to automate archiving and digital preservation actions based on predefined retention policies. By applying retention labels in SharePoint, users could trigger the disposition, archiving, and preservation of critical long-term records, ensuring compliance and reducing the risk of data obsolescence. (preservica.com)The integration also supported Microsoft's advanced retention features, including auto-labeling and event-based application of retention labels. This capability enabled full automation of long-term records archiving and digital preservation at scale, minimizing manual intervention and enhancing compliance accuracy. (preservica.com)
Expanding Global Reach
Recognizing the global demand for robust digital preservation solutions, Preservica expanded the availability of Preserve365 to Canada in January 2025. Hosted on Microsoft Azure, this expansion provided Canadian organizations with the benefits of Preserve365 while ensuring full data sovereignty. Existing customers, including Library and Archives Canada and major financial institutions, could now leverage Preserve365's capabilities within their regional data governance frameworks. (accessnewswire.com)Stuart Reed highlighted the importance of this expansion:
Partnering for Future-Proofing Data
In February 2025, Preservica announced a partnership with Oyster IMS, a consultancy specializing in information management. This collaboration aimed to support Microsoft 365 customers in adopting robust information governance frameworks for high-value, long-term content and preparing for AI implementations. Oyster IMS became an authorized reseller of Preservica's Enterprise and Preserve365 technology, offering comprehensive solutions for managing, preserving, and accessing critical digital content. (accessnewswire.com)Josef Elliott, Managing Director of Oyster IMS, expressed enthusiasm about the partnership:
Optimizing Data for AI Applications
As organizations increasingly adopt AI technologies, the need for a robust foundation of reliable and trusted long-term data becomes critical. Preservica's Active Digital Preservation platform ensures that long-term data is always optimized and ready for AI use. By maintaining digital assets in readable and trusted formats, organizations can enhance discoverability, minimize privacy and security risks, and build a foundation of always usable data for AI applications. (preservica.com)Conclusion
Preservica's strategic integrations and partnerships have significantly advanced the field of digital preservation within the Microsoft 365 ecosystem. By embedding Active Digital Preservation into familiar platforms, automating compliance processes, and preparing data for AI applications, Preservica offers organizations a comprehensive solution to safeguard and leverage their critical digital assets. As digital content continues to grow, such innovations are essential for ensuring the longevity and accessibility of valuable information.Source: WYTV https://www.wytv.com/business/press-releases/accesswire/1037147/preservica-accelerates-ai-innovation-for-archiving-digital-preservation-and-discovery-in-microsoft-365/
